10 Tips To Create Shift Schedule In Excel

shift schedule maker in excel

Is it possible to create a shift schedule in Excel? Regarding work schedules, Excel is a powerful tool that has never had a severe competitor in desktop software. Try this free Excel tool if you have a perfect memory and love spreadsheets. Read on the ten tips for you to create schedules using this tool.

10 Tips To Create Shift Schedule In Excel

Start Microsoft Excel, Click on the File Tab

You can create a shift schedule on a single worksheet or multiple worksheets, depending on your needs. Start by opening your Microsoft Excel software and click on the File tab.

Select “Blank Workbook”

When you click on the Blank Workbook, you will be prompted to save a new workbook file. Give it a name, click save and close the window.

Create a New Worksheet

You can have as many worksheets as required in your document. Follow the steps to create a new worksheet.

Enter the Label for the Worksheet

You can enter any label for your worksheet and use it to identify it from other worksheets in the template that you are creating.

Create Column Headings for Each Day of the Week

On this worksheet, there are columns for each day of the week. This is one of the most important entries on the worksheet because this is where you will enter data specific to your business. 

If you are working in a service industry, you would give the days of the week and the hours of operation. Also, if you work in an industrial environment, you can put in data that correlates to your production schedule.

Create Space for Hours of Operation

In each cell of this column, you will enter data on how many hours your employees must work that day. When you are done, it should look like this.

Create Space for Employee Names

Now it’s time to create space for employee names. In this example, 12 employees are working this shift schedule template.

Enter Employee Names in Each Cell

Enter your employee names in the cells of this column, starting with the first name and a blank space between each name. Also, you can add in the job titles of your employees if they have any. When you are done, it should look like this.

Add in Days Off for Each Employee

Now it’s time to enter the days off for each employee working on this shift schedule template. You can do this by adding a new column on the right side of the employee name column and entering the day off for each employee.

Create Column Headings for the Work Year

When you are with all columns for days of the week and each day off, it’s time to create column headings for the work year. This will help you identify each month in your schedule.


We hope that you have found this article helpful. When it comes to Excel, you will realize how powerful it is when it comes to creating a shift schedule template. If you are an employer who has employees working for you 24/7, you can create a shift schedule template and have them fill in their data each week.

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