Just because you can communicate For Communication Applications with someone instantaneously doesn’t mean that the conversation is going to be a meaningful one. Like all relationships, communication with others requires some effort and thoughtfulness to be successful. Here are eight guidelines that will help make your communications more effective.
What are the 8 Guidelines For Communication Applications?
When you don’t respond promptly, people may think that you are ignoring their message or them. If you are too busy to respond to the message, let the recipient know that you will get back to them later. But be sure to follow through on your promise of a follow-up.
Avoid using communications media that is disrespectful or offensive. Also, be sure to give people respect and courtesy when communicating with them. This includes not interrupting others or cutting them off as they speak.
Remember that what you say and how you say it is important. Avoid being sarcastic, demeaning, or condescending. If you have a question, don’t ask it in a way that makes the recipient feel stupid.
Be Patient and Respect the Other Person’s Time and Privacy
When you are communicating with others it is important to remember that you are not the only person in their life. If you ever expect to be a priority in someone else’s life, then you need to respect their time and privacy.
Make it a habit to think before writing or speaking since it is sometimes hard to take back words once they are out there. Check your facts, especially those that are deeply personal, for accuracy and verify the facts before repeating them to someone else.
If you are going to send an e-mail or instant message, be sure to give the recipient all of the information that he or she needs to respond. It is helpful to include your name in your signature block. It is also helpful if you have your phone number on the signature block as well.
Be Concise and Clear Headed when Communicating with Others
Be clear about what you want to say and be sure that you are speaking in a tone of voice that is easy to understand. If someone can’t understand what you are saying, they may think that you are speaking down to them or giving them a hard time.
If you have to give someone bad news, be sure to make sure that he or she understands what you are saying. You can sometimes avoid misunderstandings by saying the same thing in several different ways.
Be Polite and Accept Responsibility for Your Actions Something Goes Wrong
When you get a message from someone and you don’t think that it is a good one, take a deep breath before responding. If possible, wait until the next day to respond so that you can “sleep on it.”
Make an effort to respond to messages politely and respectfully. If you don’t know the answer to something, say so clearly and then do your best to find the answer.
Whenever you send an e-mail or instant message, it is a good idea to proofread it before sending it. If you are not careful, you may end up with some embarrassing emails. Also, when you are speaking to someone face-to-face or over the phone, take the time to make sure that you understand what he or she is saying before responding.
Remember that when sending messages, there is a chance that they can be forwarded to other people. Be sure to keep this in mind when you are deciding if and how much personal information should be included in your message.
Be Respectful of Others’ Time and Privacy
Whenever you are communicating with someone, it is important to remember that you are not the only person in his or her life. If you ever expect to be a priority in someone’s life, then you need to respect his or her time and privacy.
In today’s world of instant communication over the Internet, understanding and using the 8 Guidelines For Communication Applications will help you to be more successful than if you didn’t use them. As always, common sense and courtesy are important.